INTRODUCTION

1.1: The ASOCIACION ESPAÑOLA DE CRICKET – hereafter referred to as the AEC – is constituted to act as the governing body for the administration and playing of the game of cricket within the Kingdom of Spain.

1.2: This Constitution represents a revision of the document approved on 22 January 1994 and amended on 5 November 1994 and again on 3 February 1996. It is intended to take account of the changing climate of cricket in Spain as well as experience of working under the earlier versions of the Constitution.

2: AIMS AND OBJECTIVES

2.1: The primary objectives of the AEC are defined in its Mission Statement, as follows.

• To promote cricket in Spain through clubs and academia.
• To encourage young people (Spanish and non-Spanish residents) to play cricket in Spain.
• To develop cricketing skills and knowledge for all ages, through a structured coaching and education programme.
• To develop representative Spanish national teams for international competition.
• To encourage a competitive yet good sporting attitude throughout the game.
• To integrate and maintain cricket in Spain through Membership of the Asociacion Española De Cricket and the European Cricket Council.

2.2: In addition, it is an aim of the AEC to seek Associate Membership of the International Cricket Council (ICC) at an appropriate time.

3: ADMINISTRATION OF THE AEC

3.1: The administration of the AEC, and the management of its funds and property, shall be entrusted to the AEC Directorate. The Directorate shall comprise elected officers plus Directors appointed by the Chairman.

4: THE DIRECTORATE

4.1: The following members of the Directorate shall be subject to election at the Annual General Meeting (AGM).

• President
• Chairman
• Secretary
• Director of Finance

Nominations by 1 (one) AEC Member and seconding by 2 (two) other AEC Members must be submitted to the incumbent Secretary no later than 14 (fourteen) days before the AGM.

4.2: The following members of the Directorate shall be appointed by the Chairman.

• Director of Cricket
• Director of Development
• Regional Directors

The appointments of Director of Cricket and Director of Development must be made no later than 28 (twenty-eight) days after the AGM. Regional Directors shall be appointed as considered appropriate and necessary. Regions to be considered include Madrid; Barcelona; Costa Blanca and the east; Malaga and the south; Balearic Islands; Canary Islands.

4.3: All members of the Directorate must be Members of the AEC and have telephone and e-mail connections. All appointments shall be unpaid, though reasonable expenses may be considered in advance at the discretion of the Chairman plus the Director of Finance. Details are specified in the Finance Policy document [IN PREPARATION].

4.4: Roles of the Directorate

4.4.1: The President shall represent the AEC in interactions with outside authorities including the England and Wales Cricket Board (ECB), the ICC, the European Cricket Council (ECC), and other Test-Playing, Associate and Affiliate nations.

4.4.2: The Chairman shall serve as Chief Executive Officer for the AEC, being responsible for matters within Spain. The Job Holder shall chair all meetings of the Directorate, the AGM and Extraordinary General Meetings. The remaining members of the Directorate shall report to the Chairman.

4.4.3: The Director of Cricket shall be responsible for all matters relating to the actual playing of the game. As such, the Job Holder shall have responsibility for the National Teams at all levels, including selection, management and budgeting for tournaments; the leagues organised under the auspices of the AEC; the Umpires and Scorers; the ordering of equipment through recommended suppliers; interface with the National Coach. Reporting to the Director of Cricket shall be the Manager of Umpires/Scorers; the League Secretaries; the Team Managers and other team officials; the Equipment Manager.

4.4.4: The Director of Development shall be responsible for the introduction and progression of the game of cricket throughout Spain. The Job Holder shall pay particular attention to the encouragement of young people into the game by interaction with schools and colleges, and the recruitment, training and deployment of coaches. This aspect of the job shall involve collaboration with the Regional Directors and their respective Schools Liaison Officers (see paragraph 4.4.7). The job shall include the introduction of new clubs and players into the AEC, and the recommendations to purchase equipment to support their needs. All this will necessitate publicising the game in Spain and attracting sponsorship. Reporting to the Director of Development shall be the Sponsorship Manager, the Publicity Manager and the Website Coordinator.

4.4.5: The Director of Finance shall be responsible for the maintenance of the accounts and any other financial transactions coming under the auspices of the AEC. These accounts shall be updated at least monthly, and audited annually 1 (one) month before the AGM. The Job-Holder shall also issue AEC invoices promptly and ensure their payment. The Job Holder shall be a signatory on cheques issued on behalf of the AEC, according to the terms of the Financial Policy document.

4.4.6: The Secretary shall have a major coordinating role across the whole of the Directorate. The Job Holder shall also be responsible for convening meetings and for the dissemination of information within the AEC. Reporting to the Secretary shall be the Membership Secretary.

4.4.7: Regional Directors will be appointed by the Chairman when there is a perceived need for local representation of the best interests of the AEC in a specific region of Spain. There shall be close collaboration with the Director of Development in promoting the game in clubs, schools and colleges. The tenure of the appointment shall be dictated by operational needs. Reporting to each Regional Director shall be a Schools Liaison Officer.

4.5: Meetings of the Directorate shall be called as frequently as deemed necessary by the Chairman, specifically when important decisions are needed. They shall not be simply for the dissemination of information, which will be achieved electronically. Wherever and whenever possible, all members of the Directorate shall be expected to attend all meetings. An agenda and accompanying documentation necessary for each meeting shall be pre-circulated electronically by the Secretary at least 4 (four) days before the meeting. A record of the action points from the meeting will be prepared and circulated electronically within 4 (four) days after the meeting, to appropriate recipients, by the Secretary. The circulation list shall include: all members of the Directorate; AEC Members not affiliated to a Member Club or College; the contact person for each AEC Member Club and College, who will then become responsible for circulation to their AEC Members.

4.6: Elected members of the Directorate who do not wish to be considered for re-election shall send written notification to the Secretary or Chairman at least 30 (thirty) days before the scheduled date of the following AGM.

4.7: Appointed Directors and other Officials who wish to resign from their appointment shall give at least 30 (thirty) days’ written notification to the Chairman. If the Chairman terminates an appointment, the Job Holder shall be given written notification.

4.8: Whenever deemed necessary, the Directorate is empowered to co-opt additional persons and convene Sub-Committees with a remit of addressing specific issues.

4.9: Only members of the Directorate, when corresponding on official AEC business, are entitled to use the official AEC letterhead and logo.

4.10: Whenever appropriate, and in recognition of distinguished services to the AEC, the Directorate is empowered to award the title of ‘Honorary Life Vice-President’ to worthy persons. Such awards must be unanimously supported by the Directorate and ratified by vote at the AGM.

5: ANNUAL GENERAL MEETINGS

5.1: The AGM of the AEC shall normally be held during November each year; attendance is restricted to Members.

5.2: A notice period of 40 (forty) days shall be given. Agenda items and nominations for Officers must be received by the Secretary no later than 30 (thirty) days before the date of the meeting. Resolutions must be accompanied by a written (or electronic) supporting case, and the Member moving the Resolution shall normally be expected to attend the AGM to present the case and respond to questions. Nominations for Officers shall be as specified in paragraph 4.1.

5.3: The agenda shall be circulated by the Secretary at least 14 (fourteen) days before the meeting, and shall include at least the following items.

• Minutes of the previous year’s AGM and matters arising.
• Annual Progress Report prepared by the Chairman, Director of Cricket, Director of Development and Regional Directors.
• Financial Report prepared by the Director of Finance.
• Election of Officers.

5.4: A quorum shall comprise 15 (fifteen) Members. In the event of a failure to obtain a quorum, the meeting shall be cancelled and the Directorate shall have the authority to take decisions on any outstanding issues.

5.5: For Members unable to attend the AGM, apologies for absence shall be sent to the Secretary, and postal votes are admissible if received by the Secretary (in writing or electronically) at least 3 (three) days before the AGM.

5.6: The minutes of the AGM shall be circulated by the Secretary within 7 (seven) days after the meeting.

5.7: The circulation list shall include: all members of the Directorate; AEC Members not affiliated to a Member Club or College; the contact person for each AEC Member Club and College, who will then become responsible for circulation to their AEC Members.

6: EXTRAORDINARY GENERAL MEETING

6.1: An Extraordinary General Meeting (EGM) may be requested by the Directorate or by any group of at least 20 (twenty) Members. The reasons for the request must be stated in writing (or electronically) to the Secretary. The Secretary shall schedule the meeting within 40 (forty) days after receipt of the request.

6.2: The agenda shall be circulated by the Secretary at least 14 (fourteen) days before the meeting.

6.3: The Members requesting the EGM must attend the EGM to present the case and respond to questions.

6.4: A quorum shall comprise 15 (fifteen) members. In the event of a failure to obtain a quorum, the meeting shall be cancelled and the status quo shall continue.

6.5: For Members unable to attend the EGM, apologies for absence shall be sent to the Secretary, and postal votes are admissible if received by the Secretary (in writing or electronically) at least 3 (three) days before the EGM.

6.6: The minutes of the EGM shall be circulated by the Secretary within 7 (seven) days after the meeting.

6.7: The circulation list shall include: all members of the Directorate; AEC Members not affiliated to a Member Club or College; the contact person for each AEC Member Club and College, who will then become responsible for circulation to their AEC Members.

7: MEMBERSHIP

7.1: Membership of the AEC may be sought by:

any recognised Cricket Club or supporting organisation; any College or other academic institution; any non-affiliated person;

by the Directorate.

7.2: AEC Membership of Clubs, Colleges, other organisations, and individual persons (irrespective of whether they are affiliated to clubs, colleges or other organisations) is contingent upon full and accurate completion of AEC Membership Forms and compliance with the AEC conditions of Membership. Member Clubs, Colleges and other organisations shall ensure that the AEC is provided, on an ongoing basis, with up-to-date information (as defined in the Membership Forms) on new and existing Members.

7.3: Membership shall be dependent, in the first year (and renewable on 1st January thereafter), upon payment of the subscription as defined by the Directorate and ratified at the AGM. Late payment of the subscription by existing Members shall attract the following excess payments.

• Payment between 1st and 31st January:: : no excess
• Payment between 1st and 28th/29th February:: 25% excess
• Payment between 1st and 31st March:: : 50% excess
• Payment between 1st and 30th April:: : : 100% excess

Members not paying subscriptions by 1st May shall have their Membership status reviewed by the Directorate, and may be expelled from the AEC.

7.4: Only current Members of the AEC are eligible for the privileges defined in the official AEC Notes accompanying the Membership Forms.

7.5: Members of the AEC are expected to support the aims and objectives of the AEC, and to adhere to the Constitution and the conditions of Membership. Failure to comply may result in their Membership status being terminated by the Directorate

7.6: While it is recognised that AEC Members would wish to generate funds for their own clubs, AEC Members may also consider obtaining grants and sponsorship to support the AEC.

8: CRICKET MATCHES, COMPETITIONS AND TOURNAMENTS

8.1: All cricket matches and competitions organised by, and played under the auspices of, the AEC shall comply with the current Laws of Cricket, except in specific instances approved by the Directorate.

8.2: Only current Members of the AEC are eligible to take part in Leagues organised and played under the auspices of the AEC, and to represent Spain internationally; however, other qualification criteria may also apply.

9: GENERAL

9.1: No alteration to this Constitution shall be made without the approval of the Directorate and ratification of the AGM.

• Approved:: 22 January 1994
• Amended:: 5 November 1994
• Amended:: 3 February 1996
• Amended:: 26 November 2004